Embry-Riddle Aeronautical University

Course Reserves Policy

The purpose of the ERAU Reserve Collection is to provide access to supplemental course materials in support of the University’s academic mission.  Course Reserves allows for limited checkout length in order to make them readily available for shared use to all students in a course and for circulation of items not owned by the Hazy Library.

Course Reserves Loan Period:

Course Reserve items are for 2 hour in library use only.

  • Exceptions:  Faculty may request an Overnight loan period for Reserve items.  Overnight Reserves may be checked out 1 hour before library closing and must be returned no later than 1 hour after opening to avoid overdue fines.

Location and Use:

The Reserve Collection is housed behind the Checkout Desk.  A valid ERAU Eagle Card is required to check items out.  Items may be renewed if other students are not waiting to use the checked out material.  Course Reserves are for in library use only and may not leave the library.

  • Exceptions:  Faculty may request to take Course Reserve item out for classroom use.  Arrangement must be made with Circulation Staff to do so.

There is no cost to access or use reserve material.  However, student using photocopiers to copy reserve items must pay for copies.

Types of Materials:

Course Reserves provide supplemental course materials for assignments, readings, and test preparation that meet Copyright Fair Use guidelines.  These items may include, but are not limited to:  

  • Library Items: books, journals, magazines, newspapers, DVDs, and CDs, etc.
  • Personal Items: Books, journals, newspapers, DVDS, CDs, and videos, etc.
  • Photocopies: copies of journal or magazine articles and chapters from books. 
  • Old exams, lecture notes, homework solutions, laboratory notes, etc.

Types of Materials Not Accepted:

  • Fragile items which prevent proper marking or processing for reserve circulation.
  • Interlibrary Loan, Yavapai Library Network or Special Collections items.
  • Materials that do not meet Copyright Fair Use guidelines.
  • Personal copies with special conditions or restrictions on handling or use.

Request the Purchase of New Items:

Requests for purchase of items for Course Reserve should be submitted to the Acquisitions Department or your library liaison.  Please request items at least four weeks before they are needed. Purchased items will come out of department allocation for new books.

Use of Personal Materials:

The Library reserves the right to add a security device, barcode, and reserve identification materials to personal materials. All items will be returned to faculty at the end of the requested Reserve period. The Library will notify faculty if a personal copy becomes overdue or has been lost.

  • Please Note:  Personal books, videos, DVDs, CDs or photocopied materials are often damaged by heavy use, are sometimes stolen or patrons may fail to return them. The Library makes a reasonable effort to protect all materials in its possession, but cannot be held liable for loss, damage, or replacement costs of personal items placed on reserve.

Course Reserves Lists:

Course Reserves may be searched by the professor’s name or course number in the Library Catalog.  A list of all reserve items by instructor and course number is available at the Circulation Desk.

Who May Submit Course Reserves:

All faculty and staff.

Course Reserve Submission Process:

A Faculty Reserve Request Form is required to place items on reserve.  The form is available at the library or online.  Completed forms and items for Reserve must be dropped off at the Checkout Desk. 

Please allow 24 hrs to process Course Reserve.  Reserve items will not be processed on weekend or university holidays.

Electronic Reserve (EReserves):

Journal or magazine articles, old exams, lecture notes, homework solutions, laboratory notes, etc. may be scanned and made available to students in a course through Blackboard.  Faculty may request this option on the Faculty Reserve Request Form.  If a faculty has items in digital format ready for EReserves, then those files should be submitted to Library staff.  Otherwise, Library staff will scan items into digital format.

Permanent Reserves:

Items needed for fall and spring terms may be placed on Permanent Reserves.  The status of these items will be checked every 2 years with the faculty member who placed the items on Reserve.

Library staff may also place items on Permanent Reserve.  These items are generally expensive and have a high probability of becoming lost.

Removal of Reserve Materials:

Reserves are removed after the end of the reserve period designated by the faculty.  Library items are returned to the shelf.  Personal items may be picked up or they will be sent through campus mail back to the faculty member.  Electronic Reserves are removed at the end of the semester.


It is the policy of the Hazy Library and Learning Center to follow Copyright Law (contained in Title 17 of the U.S. Code) provisions for fair use.  The library follows the permissions granted within Section 107 of the Copyright Law for making copies for educational purposes.

Making copies of works for classroom use is not considered a copyright infringement, however the following factors are used to determine whether the using a work is fair use.

  1. Purpose: Purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes
  2. Nature: The Nature of the copyrighted work
  3. Amount: The Amount and substantiality of the portion used in relation to the copyrighted work as a whole
  4. Effect: The Effect of the use upon the potential market for or value of the copyrighted work.

A Copyright notice will be displayed on all photocopies and digital materials placed on reserve.
United States law (Title 17, United States Code) governs the use of copyrighted material. Under certain conditions, university libraries are permitted to furnish a reproduction to university students and faculty. These conditions require that the reproduction not be used for any purpose other than private study, scholarship, or research. Other uses, including commercial use and any further electronic distribution of the material, may constitute copyright infringement.

Faculty members placing items on Reserve are responsible for obtaining and paying copyright fees if needed. The library reserves the right to determine if copyright permissions are necessary and if materials will be placed on reserve.

Reserves Fines and Lost Material Charges:

Overdue Reserve materials fines are $1.00 per hour, 24 hours a day, 7 days a week per item, not to exceed $24.00 maximum fine per item. (See Overdue Fine & Lost Material Charge Policy)

Replacement charges for lost reserve are calculated on current market price.  If the title is not in Books in Print or other standard tools, the Associate Director for Library Collections determines the market value.  The default value is at $55. (See Overdue Fine & Lost Material Policy)