Embry-Riddle Aeronautical University

Facilities Use

POLICY:

Users of the Hazy Library facilities must abide by the Library Code of Conduct and the Computer-Internet Acceptable Use Policy.

Availability:The library facility, resources, and rooms are available only during library hours of operation.

Visitors: (see Visitors Policy)

  • A visitor is defined as a non-ERAU student, faculty, and staff. Affiliates are defined as participants of programs contracted with ERAU for the period of time they are here, and include Facilities and Bookstore employees.
  • May use the open study areas, books, periodicals, and newspapers, and photocopy machines.
  • May be asked to leave during peak times during the semester and asked to return at another time.
  • Must comply with and abide by ERAU and library policies and state and federal laws.
  • Will not be given a guest login for computer or printing use. Use of computers is limited to ERAU students, faculty, and staff.
  • May not reserve rooms for public clubs, organizations, or personal use.

Solicitation: The facilities may not be used for solicitation for the sale of commercially available goods or services, including distribution of literature, pamphlets, brochures or promotions to library users, whether it is in person or leaving materials.

Presentation, Collaboration, and Group Study Rooms

ERAU Groups: These rooms are available for use by ERAU groups, defined as students, student clubs, faculty, and staff, for administrative meetings, official university business, and educational purposes.

Visitors: Visitors may not reserve or use these rooms.

Rights: The Library does not endorse the views expressed by any group using the rooms, but does endorse the right of those groups to express their views as long as they abide by library policies and rules.

Priority:

  • Students working on class-related group assignments have priority.
  • Use by 2 or more individuals takes precedence over use by one person.  If all group study rooms are occupied, Library staff may ask the 1 individual using a room to leave in order to accommodate a student group.

Reservations: ERAU students, faculty and staff may reserve a presentation, collaboration, or group study room by using the online Room Booking system.  Rooms may be reserved up to 4 weeks in advance.  Reservations beyond 4 weeks may be scheduled by emailing or calling the Library Digital Learning and Technologies Associate. Reservations are limited to 6 hours per day per person.

Forfeits: Reservations are held for 15 minutes. If an individual or group does not show up in that time, the reservation is forfeited.

Vacating: Each room must be vacated at the end of the scheduled time so that the next scheduled group can use it

Changes: The Library reserves the right to change a reservation which conflicts with Library sponsored programs. The requestor will be notified.

Responsibility: The person reserving the room is responsible for the room’s cleanliness and group’s behavior.

 

Research Instruction Room #123

The primary purpose of the Research Instruction Room is to provide classroom space for information instruction sessions or for follow-up to library lectures for ERAU classes.

Priority:

  • Faculty and staff may request to reserver #123 in Meeting Room Manager based on a first come first served basis.
  • Faculty and staff may reserve the room on an ad hoc basis for information instruction, testing, software training, or workshops.
  • Students may use the room as a computer lab when no classes are scheduled.

Courses: No courses will be scheduled in the Research Instruction Room on a regular, recurring basis, because library instruction classes are scheduled at the request of the faculty throughout each semester

Reservations: The reservation calendar and schedule are available on Meeting Room Manager. Because students do not have access to Meeting Room Manager, requests by student groups may be scheduled by the advisor. The Research Librarian/Instruction Services Coordinator has the authority to approve or deny a requested reservation in Meeting Room Manager. If there are scheduling conflicts, the librarian will approve requests on the basis of priority.

Schedule: A schedule of room bookings will be posted outside the door weekly and a schedule is also available to view within Meeting Room Manager.

Posting, Bulletin Boards, and Exhibit Space:

Purpose: It is the intent of the Library to provide an environment for the learning community that is conducive to the pursuit of intellectual and cultural enrichment.

Responsibility: The Art and Signage Committee is responsible for the management of bulletin boards and exhibit spaces (see Art Donation and Exhibit Policy)

Rights:The use of bulletin board and exhibit spaces conforms to the Library Bill of Rights. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. Materials should not be proscribed or removed because of partisan, religious, political, or doctrinal disapproval.

Endorsement: The Library does not endorse the viewpoints, beliefs, or subjects of Library exhibits and notices on bulletin boards.

Posting: ERAU organizational units, individuals the general public, and businesses may post notices on bulletin boards. All posted announcement must include:

  • Sponsorship (organization or person's name)
  • Contact Information (lead person's name and e-mail)
  • Date of event, the date posted and a remove by date

Posting Restrictions: Posting is prohibited on building walls (except large posters may be taped to the unpainted brick walls with painters tape only), elevators, windows, doors, painted surfaces or covering existing signage. A mass of the same flyer in one location is prohibited. (See Student Organizations Handbook pp. 22-27 for a description of Publicity policies. The handbook is located in Ernie in Control Tower under Campus Links.)

Restrooms: Notices may be posted on paper towel dispensers, but not on mirrors or stall doors.

Table Top Advertisements: Tri-folds, and fliers must meet the general posting specifications. They cannot be placed on the computer workstations or individual study carrels.

Lobby Monitor: Student advertising may be placed on the digital signage monitor in the lobby. Each PowerPoint presentation cannot exceed 30 seconds in length. The Library Operations Supervisor is responsible for the content.

Duration: Duration of exhibits and notices is typically one month.

Removal: Sponsors are responsible of placing and removing the posting. Once a month, the library will remove and dispose of postings that are not current.

Complaints: Complaints concerning exhibits or notices should be submitted in writing to the Library Director. (see Challenged Materials Policy).