Embry-Riddle Aeronautical University

Facilities Use

POLICY:

Users of the Hazy Library facilities must abide by the Library Code of Conduct and the Computer-Internet Acceptable Use Policy.

Availability:The library facility, resources, and rooms are available only during library hours of operation.

Public Use: The general public is allowed to use the Hazy Library facilities, resources, and computers, except for laptops and media equipment. Current ERAU students, faculty and staff are our primary clientele.

  • Users from the general public are expected to comply with and abide by university and library policies and state and federal laws.
  • During periods of high demand, such as at midterms and the end of the semester, ERAU students have priority for use of the facilities and equipment. Users from the general public may be asked to come back at another time.
  • Users from the general public cannot use library facilities as their “office”.

Solicitation: The facilities may not be used for solicitation for the sale of commercially available goods or services. There may be no distribution of literature, pamphlets, brochures or promotions to library users, whether it is in person or leaving materials.

Presentation, Collaboration, and Group Study Rooms

Affiliated groups: These rooms are available for use by ERAU affiliated groups, defined as students, student clubs, faculty, and staff, for administrative meetings, official university business, and educational purposes.

Non-affiliated groups: non-ERAU general public and community users may use these rooms on a limited basis and are subject to campus rules and regulations.  

  • The group is required to contact the Business Contracts Department to submit a Facilities Use Agreement and show proof of insurance, if necessary.
  • The Business Contracts Department (928-777-3764) must be contacted if the meeting is for non-ERAU business and has external participants, even if an ERAU employee is a member of the group. No separate insurance is required if the activity is hosted by ERAU faculty or staff, the activity does not involve money exchanging hands, and the ERAU faculty or staff must be present during the entire event.   
  • The Library does not endorse the views expressed by any group using the rooms, but does endorse the right of those groups to express their views as long as they abide by library policies and rules.

Priority:

  • Students working on class-related group assignments have priority.
  • Use by 2 or more students takes precedence over use by one student.  If all group study rooms are occupied, Library staff may ask an individual using a room to leave in order to accommodate a student group.

Reservations: Clientele may reserve a presentation, collaboration, or group study room by using the online Room Booking system.  Rooms may be reserved up to 4 weeks in advance.  Reservations beyond 4 weeks may be scheduled by emailing or calling the Library Digital Learning and Technologies Associate.

Forfeits: Reservations are held for 15 minutes. If an individual or group does not show up in that time, the reservation is forfeited.

Vacating: Each room must be vacated at the end of the scheduled time so that the next scheduled group can use it

Changes: The Library reserves the right to change a reservation which conflicts with Library sponsored programs. The requestor will be notified.

Responsibility: The person reserving the room is responsible for the room’s cleanliness and group’s behavior.

Scheduling: The Digital Learning and Technologies Associate is responsible for setting up the schedule for the rooms.

Markers: Dry erase markers and erasers are available in each room and at the Multimedia Desk and Check Out Desk.

Research Instruction Room #123

The primary purpose of the Research Instruction Room is to provide classroom space for groups visiting the library for information instruction sessions presented by librarians.

Priority:

  • Requesters can schedule use in Meeting Room Manager based on a first come first served basis.
  • Faculty and staff may reserve the room on an ad hoc basis for information instruction, testing, software training, or workshops.
  • Individual students may use the room as a computer lab when no classes are scheduled

Courses: No courses will be scheduled in the Research Instruction Room on a regular, recurring basis, because library instruction classes are scheduled at the request of the faculty throughout each semester.

Reservations: The reservation schedule is available on Meeting Room Manager. Because students do not have access to Meeting Room Manager, requests by student groups should be scheduled by the advisor. The librarian in charge of the Instruction Program has the authority to approve or deny a requested reservation in Meeting Room Manager. If there are scheduling conflicts, the librarian will approve requests on the basis of priority.

Schedule: A schedule of room bookings will be posted outside the door weekly and a schedule is also available to view within Meeting Room Manager.

Posting, Bulletin Boards, and Exhibit Space:

It is the intent of the Library to provide an aesthetically pleasing environment for the learning community that is conducive to the pursuit of intellectual and cultural enrichment.

Responsibility: The Art and Signage Committee is responsible for the management of exhibit spaces and bulletin boards. (see Art Donation and Exhibit Policy)

Rights: The use of bulletin board and exhibit spaces conforms to the Library Bill of Rights. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. Materials should not be proscribed or removed because of partisan, religious, political, or doctrinal disapproval.

Endorsement: The Library does not endorse the viewpoints, beliefs, or subjects of Library exhibits and notices on bulletin boards.

Posting: ERAU organizational units, individuals the general public, and businesses may post notices on bulletin boards. All posted announcement must include:

  • Sponsorship (organization or person's name)
  • Contact Information (lead person's name and e-mail)
  • Date of event, the date posted and a remove by date

Posting Restrictions: Posting is prohibited on building walls (except large posters may be taped to the unpainted brick walls with painters tape only), elevators, windows, doors, painted surfaces or covering existing signage. A mass of the same flyer in one location is prohibited. (See Student Organizations Handbook pp. 22-27 for a description of Publicity policies. The handbook is located in Ernie in Control Tower under Campus Links.)

Restrooms: Notices may be posted on paper towel dispensers, but not on mirrors or stall doors.

Table Top Advertisements: Tri-folds, and fliers must meet the general posting specifications. They cannot be placed in the computer workstations or individual study carrels.

Lobby Monitor: Student advertising may be placed on the digital signage monitor in the lobby. Each PowerPoint presentation cannot exceed 30 seconds in length. The Library Operations Supervisor is responsible for the content.

Duration: Duration of exhibits and notices is typically one month.

Removal: Sponsors are responsible of placing and removing the posting. Once a month, the library will remove anything that is not current and will not return it to the sponsor.

Complaints: Complaints concerning exhibits or notices should be submitted in writing to the Library Director. (see Challenged Materials Policy).